Google Docs Q & A

  • March 20, 2012
  • Q&A

Ken asks…

Google Docs?

I have just started using the new google docs! Does anyone know whether it is possible to upload a document and allow people to see it without them actually being able to edit the document? If so could you leave instructions on how to do so!

Summer answers:

Yes. Go to your gmail account and click Documents at the top of the page, a new window should open.

Click the Upload button on the toolbar. Another window should open, click the Browse button. Find the file you want to upload and click the Upload File button. Remember to give the document a name.

Depending on the size of the document, the document should upload is a few minutes. There is a guide ont he page that show you the size of the files allowed, i.e. A Word doc must be smaller than 500KB.

The document that you uploaded should now appear. Click the Share tab if you want other people to be able to see the doc. A new window should open.

Select the options you want in the Invite people section. And that’s it. Hope this helps.

Paul asks…

Google docs?

how do you print the line on google docs
how to print exel lines on google docs

Summer answers:

Redirected from Google Docs & Spreadsheets)• Interested in contributing to Wikipedia? •Jump to: navigation, search
This article or section contains information about computer software currently in development.
The content may change as the software development progresses.
Google Docs

A document created in Google Docs
Developer: Google Inc.
OS: Any (Web-based application)
Available language(s): Multilingual (15)
Genre: Online spreadsheet, Presentations, Word processor
Google Docs is a Web-based word processor, spreadsheet, and presentation application offered by Google. It allows users to create and edit documents online while collaborating in real-time with other users. Google Docs combines the features of two services, Writely and Spreadsheets, which were merged into a single product on October 10, 2006. A third product for presentations, including technology designed by Tonic Systems, was released on September 17, 2007.

Contents [hide]
1 Features
2 Limitations
3 Security
4 History
5 See also
6 References
7 External links

[edit] Features
Documents, spreadsheets, and presentations can be created within the application itself, imported through the web interface, or sent via email. They can also be saved to the user’s computer in a variety of formats. By default, they are saved to Google’s servers. Open documents are automatically saved to prevent data loss. Documents can be tagged and archived for organizational purposes.

Collaboration between users is also a feature of Google Docs. Documents can be shared, opened, and edited by multiple users at the same time.

The application supports popular Office file types such as .doc or .xls. It also includes support for the OpenDocument format[1].

[edit] Limitations
There is a limit on how much a user can store on his/her account. Each document must be under 500k plus 2MB for each embedded image. Each spreadsheet must be under 10,000 rows, 256 columns, 100,000 cells or up to 40 sheets, whichever one comes first. A user can have a total of 5,000 documents, 5,000 images and 200 spreadsheets. The maximum number of spreadsheets that one can open at one time is 11[2]. Only presentations under 10mb can be imported.

Google Docs does not support certain web browsers such as Opera.

[edit] Security
Google Docs does not default to an encrypted HTTPS connection beyond the login screen, though text documents and spreadsheets can be optionally accessed through HTTPS.

The privacy of sensitive documents may also be compromised by the fact that many people are increasingly logged into their Google account in a quasi-permanent fashion (Google accounts are a unified login process for a variety of Google services such as email, calendar, videos, etc.). While this unified login certainly provides some value, it also represents a potential threat to security (see cross-site scripting) as the access to Google Docs then requires no password check.

[edit] History

Writely’s beta logoGoogle Docs originated from two separate products, Writely and Google Spreadsheets. Writely was an individual web-based word processor. It was created by the software company Upstartle and launched in August 2005.[3] Its original features included a collaborative text editing suite and access controls. Menus, keyboard shortcuts, and dialogue boxes show up in a way similar to what users may expect in a GUI-driven word processor, such as Microsoft Word or Writer.

On March 9, 2006, Google announced that it had acquired Upstartle.[4] At the time of acquisition, Upstartle had four employees.[5] Writely closed registration to its service until the move to Google servers was complete.[6] In August 2006, Writely began sending account invitations to those who had requested to be placed on a waitlist and planned to have everyone on the waitlist invited by the end of the summer. On August 23, 2006, Writely finished sending out all invitations and became publicly available. Writely continued to maintain its own user system until September 19, 2006, when it was integrated with Google Accounts.[7]

Writely originally ran on Microsoft ASP.NET technology which uses Microsoft Windows. Since July 2006, Writely servers appear to be running a Linux-based operating system.[8]

Meanwhile, Google developed Google Spreadsheets. This product introduced most of the abilities found today in Google Docs. Google announced Spreadsheets on June 6, 2006, and initially made it available to only a limited number of users, on a first-come, first-served basis. The limited test was later replaced with a beta version available to all Google Account holders.

In February 2007, Google Docs was made available to Google Apps users.

In June of the same year, Google changed the front page to include folders instead of labels, organized in a side bar.

On September 17, 2007, Google released their presentation program product for Google Docs.[9]

Mandy asks…

google docs??????????????

I’m not sure how to use google docs.
My friends said lets divide parts in powerpoint. We said “Lets make Peter do slide 1 and 2” “Let Tom do slide 3 and 4” and let me to slide 5 and 6. I got everyones email, and I’m not sure how to make everything into one slide using google docs. We’re trying to gather up slide 1, 2, 3, 4, 5 and 6 into one powerpoint using google docs????

I’m not sure how it works….
Please tell me step by step.

Summer answers:


If you aren’t already signed up for it, sign up.

Log in.

2) Create document -> powerpoint.

OR if someone else creates it, they’d have to give you access to see it.
OR if you create it, you can give them permission to see it.

6 minutes of your time, watch the tutorial on Google Docs below.

Sharon asks…

Is a presentation in Google docs good compared to Powerpoint?

I need to do a fairly large presentation and I need to know if the Google docs version of a presentation is as good as a Powerpoint presentation. I don’t have Powerpoint on my computer but I need to work on the presentation at home. I also already used up my free trial of Powerpoint, so that won’t work. Comparing Google docs presentation and Powerpoint, how are the features of each one different from the other?

Summer answers:

Not that much, but it is good enough for most cases

Daniel asks…

How do I send a Google Docs document to Word without messing up the formatting?

I copied and pasted a document off Word and put it on Google Docs to edit. Now that it’s complete, I need to print it. When I copy and paste the document on Google Docs and put it on Word, the formatting is all messed up. Is there an easier way to do this?

Summer answers:

Don’t copy paste from Google Docs into Word,
instead go to File menu in Google Docs, from there select Download As, and from the menu that opens select Word
this way you will have a Word document on your computer with all the formatting

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